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TenderPipe Platform Overview

For Procurement and Business Development Teams

Executive Summary

TenderPipe is a comprehensive tender intelligence and response platform designed to streamline how organisations discover, track, and respond to procurement opportunities. By aggregating tender notices from multiple sources across global markets, TenderPipe eliminates the manual effort of monitoring disparate portals and ensures your team never misses a relevant opportunity.

The platform combines intelligent tender discovery with an AI-powered response workspace, enabling procurement teams to move from opportunity identification to submission-ready responses in a fraction of the traditional timeframe. Whether your organisation pursues government contracts, private sector RFPs, or international tenders, TenderPipe provides the infrastructure to systematically grow your pipeline.

Platform Capabilities

Intelligent Tender Discovery

Multi-Source Aggregation

TenderPipe continuously monitors and aggregates tender notices from procurement portals worldwide. Rather than manually checking dozens of websites, your team receives a unified view of relevant opportunities from:

  • Government procurement portals (national and regional)
  • International development organisation tenders
  • Private sector RFP platforms
  • Industry-specific procurement networks

Precision Filtering

Configure your tender feed with granular targeting:

  • Geographic Focus: Filter by global region, country, or state/province level. Whether you operate nationally or across multiple jurisdictions, see only opportunities within your operational footprint.
  • Sector Targeting: Select from comprehensive industry classifications to receive tenders aligned with your core competencies and service offerings.
  • Keyword Matching: Define custom keywords to surface opportunities containing specific products, services, or requirements relevant to your business.

Source Selection

Choose specific tender sources to monitor based on your strategic priorities. Add custom source requests for niche portals not yet in our network—our team reviews and integrates new sources to expand coverage.

Personalised Alert System

Multi-Channel Delivery

Receive tender alerts through your preferred channels:

  • Email Notifications: Configurable digest emails (daily, weekly, or real-time alerts) delivered directly to your inbox with opportunity summaries and direct links.
  • Google Sheets Integration: Automatically populate a Google Sheet with new tenders for collaborative tracking and pipeline management.
  • Excel 365 Integration: Sync tender data to Excel 365 spreadsheets for organisations using Microsoft’s ecosystem.
  • CRM Integration: Stream opportunities directly into your CRM system (HubSpot, Salesforce, Pipedrive, Zoho, or custom webhook) to maintain pipeline visibility alongside your existing sales processes.

Configurable Frequency

Control how often you receive updates:

  • Real-time alerts for time-sensitive opportunities
  • Daily digests for active pursuit teams
  • Weekly summaries for strategic planning

Tender Management Dashboard

Centralised Browse and Search

Access all aggregated tenders through a searchable interface:

  • Full-text search across tender titles, descriptions, organisations, and reference numbers
  • Filter by status (open, closing soon, awarded), tender type, and value ranges
  • Sort by publication date, closing deadline, or estimated value
  • Quick filters for starred items and recently viewed opportunities

Opportunity Tracking

  • Star and Bookmark: Mark high-priority tenders for quick access and team visibility
  • View History: Track which opportunities your team has reviewed
  • Closing Countdown: Visual indicators for deadlines approaching within 14 days
  • Related Tenders: Discover similar opportunities from the same organisation or sector

Comprehensive Tender Details

Each tender record includes:

  • Full description and scope of work
  • Key dates (publication, closing, clarification deadlines, briefing sessions)
  • Organisation and contact information
  • Estimated value and contract duration
  • Document links and attachments
  • Procedural information (tender type, evaluation criteria, eligibility requirements)

AI-Powered Response Workspace

Available with Professional subscription

The Response Workspace transforms how your team prepares tender submissions. While TenderPipe excels at finding opportunities, the Workspace addresses an equally critical challenge: the time-intensive process of crafting quality responses.

Universal Application

The Workspace is not limited to tenders discovered through TenderPipe. Load any tender, RFP, quote request, or procurement document from any source—whether received via email, downloaded from a client portal, or obtained through other channels. This makes the Workspace valuable for all your bid activities.

Rapid Response Generation

What traditionally takes days of drafting can be accomplished in minutes:

  • Upload tender documents for AI analysis
  • Provide your company information via reusable templates
  • Generate professionally structured response drafts covering technical approach, experience, pricing rationale, and compliance statements
  • Refine and customise AI-generated content to reflect your specific value proposition

Document Processing

  • Upload PDFs, Word documents, spreadsheets, and images
  • AI extracts requirements, evaluation criteria, and key dates
  • Scrape content directly from tender portal URLs
  • Build context from multiple source documents

Template Management

Create company templates containing:

  • Standard company information and credentials
  • Frequently used capability statements
  • Team member profiles and CVs
  • Past project references
  • Boilerplate compliance responses

Templates use dynamic variables (company name, contact details, tender-specific information) that populate automatically, ensuring consistency while reducing repetitive data entry.

Professional Export

Generate submission-ready documents:

  • Export to Microsoft Word (.docx) for final formatting
  • Export to PDF for direct submission
  • Maintain formatting and structure throughout the export process

Team Collaboration

Available with Professional subscription

Workspace Sharing

Share response workspaces with colleagues for collaborative bid preparation:

  • Grant view or edit access to team members
  • Multiple contributors can work on the same response
  • Track who accessed and modified workspace content

Team Management

  • Create your organisational team within TenderPipe
  • Invite team members via email
  • Manage member permissions and access levels
  • Configure team-wide notification preferences

Shared Resources

Team members can access shared company templates, ensuring consistent messaging and reducing duplication of effort when preparing responses.

Integration Capabilities

TenderPipe is designed to complement your existing technology stack:

Integration Capability
Email Scheduled digests and real-time alerts
Google Sheets Automatic tender data population
Excel 365 Microsoft ecosystem synchronisation
HubSpot CRM pipeline integration
Salesforce Opportunity creation and tracking
Pipedrive Deal pipeline automation
Zoho CRM data synchronisation
Custom Webhook Connect to any system via HTTP

Security and Data Handling

Access Controls

  • Role-based permissions for team members
  • Workspace-level access management (view/edit)
  • Secure authentication and session management

Data Protection

  • Encrypted data transmission (HTTPS)
  • Secure API authentication for all integrations
  • No storage of sensitive submission content beyond your workspace

User Privacy

  • Individual user preferences and configurations
  • Separate workspace environments
  • Audit logging for compliance requirements

Subscription Tiers

Free Tier

Get started at no cost:

  • Access to tender browsing and search
  • Save up to 5 locations, 5 sectors, and 10 keywords
  • Bookmark up to 20 tenders
  • Weekly email digest
  • 30-day view history

Professional — $29/month

Full platform access for serious pursuit teams:

  • Unlimited locations, sectors, keywords, and bookmarks
  • Daily digests and real-time alerts
  • Multiple email recipients
  • Full integration suite (Google Sheets, Excel, CRM)
  • AI Response Workspace (up to 20 active workspaces)
  • Company templates (up to 10 custom templates)
  • Team collaboration (up to 5 team members)
  • Document upload and URL scraping
  • Export to Word and PDF
  • Priority support

Enterprise

For organisations requiring scale:

  • Unlimited workspaces and templates
  • Unlimited team members
  • Dedicated support
  • Custom integration requirements
  • Volume pricing available

Contact our team for Enterprise pricing and configuration.

Getting Started

Step 1: Configure Your Feed

Complete the guided setup wizard to define:

  • Target geographies (region, country, state)
  • Industry sectors of interest
  • Relevant keywords
  • Preferred tender sources

Step 2: Set Delivery Preferences

Choose how you want to receive opportunities:

  • Email frequency and recipients
  • Spreadsheet integration
  • CRM connection

Step 3: Browse and Track

Access your personalised tender dashboard to:

  • Review matching opportunities
  • Star high-priority tenders
  • Access full tender details and documentation

Step 4: Respond Efficiently (Professional)

For opportunities you decide to pursue:

  • Create a response workspace
  • Upload tender documents
  • Generate AI-assisted response drafts
  • Collaborate with your team
  • Export submission-ready documents

Support

Documentation: Comprehensive guides and tutorials available within the platform

Email Support: Responsive support team for technical and account queries

Priority Support (Professional): Expedited response times for paying subscribers

TenderPipe — Discover opportunities. Respond faster. Win more business.

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